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Interpellation procedure

Interpellation procedure

Article 1

At each Municipal Council meeting, an interpellation time, limited to 20 minutes maximum, is set aside for residents of Theux who have been on the population register for at least six months before the date of the request.

This question time is public and is chaired by the Mayor or the person representing him.

Article 2

Two interpellations at most can be planned for each meeting and each intervention, including answers, may not exceed 10 minutes.

Article 3

The interpellation must be on a matter of local interest, which falls within the responsibilities of the College of Mayor and Aldermen or of the Municipal Council, as defined by municipal law.

It must be of a general nature. It cannot relate in any circumstances directly or indirectly to personal cases or people as these matters are automatically excluded from the right of interpellation.

The interpellation must comply with Human Rights; it may not in any circumstances be of a racial or segregative nature.

The College of Mayor and Aldermen assesses the admissibility of the interpellation request with no right of appeal.

If a request is not admissible, the College notifies the author and gives a reason for its refusal, a copy of which is deposited in the file mentioned in article 5.

Article 4

The interpellation request must be made in writing to the College of the Mayor and Aldermen, at the latest 20 clear days before the Municipal Council meeting.

The request must give the full name and address of the applicant, as well as a clear, accurate statement of the purpose of the interpellation.

The statement must not exceed one side of A4 paper, and the applicant has 2 minutes maximum to present it in full to the Municipal Council.

No request may be made by a representative of a political group or in its name.

Similarly, members of the Municipal Council and the Public Social Welfare Centre cannot submit questions in the context of the interpellation sessions for citizens.

Article 5

The requests are classified and numbered in the order they are received in the local government offices and submitted in that order to the College of Mayor and Aldermen; they are then made available to the municipal councillors in a special file.

The first two interpellation requests thus classified are submitted to the next Municipal Council meeting provided that they have been accepted by the College of Mayor and Aldermen.

If several requests are registered the same day at the local government offices, to the point that there are more than 2, the classification is made by the College of Mayor and Aldermen.

Interpellation requests classified after the first two are automatically carried forward to the next meeting.

However, if the College assesses that a matter is urgent, it can always make an exception to the classification principle.

Article 6

After the interpellation requests have been examined by the College of Mayor and Aldermen, acknowledgement of receipt is sent to the applicant's address. The acknowledgement of receipt states the date and time of the meeting when the applicant can be heard.

Article 7

It is the College's responsibility to decide which of its members will be responsible for answering the interpellation.

No request can be addressed personally to a member of the College of Mayor and Aldermen or to a Municipal Councillor, apart from the Mayor and then only in the context of powers specific to him.

Article 8

The interpellations chosen will be made available at the local government offices at least eight clear days before the Municipal Council meeting, for all the members of that Council.

Article 9

A single applicant cannot be heard more than once every six months and no answer can be given more than once a year to a question already asked on the same subject, unless there is new evidence to be assessed by the College of Mayor and Aldermen.

Article 10

After the applicant has stated his question (maximum two minutes), the Mayor and/or the College members duly appointed have 5 minutes to answer so that there are still at least three minutes for exchanges between the applicant and the appointed College member(s).

Article 11

No meeting on the right of interpellation can be organised in the six months before a local election.

Article 12

The provisions of municipal law and the Municipal Council's standing orders on holding its meetings and on meeting policy are applicable during the citizens' interpellation time.

Article 13

These regulations form an integral part of the Municipal Council's standing orders provided that they are approved by the higher supervisory authorities.

APPROVED UNANIMOUSLY at the Municipal Council meeting held on 8 May 2001 attended by:

Mr. André FREDERIC, First Alderman, Mayor-Chairman (acting),

Messrs A. Frédéric, Ph. Boury, Fr. Briscot, D. Gavage, R. Bloden, Aldermen;

Messrs A. Kever, D. Deru, A. Lodez, J. Busch, R. Sente, J. Huveneers, Mrs Fr. Moreau, Miss S. Greimans, Mrs M. Lessire, N. Delfosse-Lecluse, Messrs L. Levaux, R. Laffineur, Mrs Gh. Laloy, Mr. P. Boutet, Mrs Cl. Fanielle, Councillors,

Mr. André Bielen, Municipal Clerk (acting).

 

BY THE COUNCIL:

Secretary,                                 The First Alderman, Chairman (acting),

s) A. Bielen                                     s) A. Frédéric

CERTIFIED COPY:

 

Municipal Clerk (acting),         First Alderman,

A. Bielen                                          A. Frédéric